Events and Special Projects Manager - Job at Dartmouth College in Hanover, NH

Events and Special Projects Manager

Hanover, NH

Posted 7 days ago

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Job Description

Position Information

Posting date	11/21/2023
Closing date
Open Until Filled	Yes
Position Number	0684300
Position Title	Events and Special Projects Manager
Department this Position Reports to	Admissions & Financial Aid
Hiring Range Minimum	$26.00
Hiring Range Maximum	$33.00
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Part Time
Scheduled Months per Year	12
Scheduled Hours per Week	32
Schedule	Part-time (32 hours per week); benefits eligible. This position is located on campus in Hanover, NH and requires regular weekly on-site work presence with 1-2 days per week remote flexibility.
Location of Position	Hanover, NH Tuck, 100 Tuck Hall
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.
Is this a grant funded position?	No
Position Purpose	The Events and Special Projects Manager plays a pivotal role in the planning, coordination, and execution of organizational events and unique initiatives. This position oversees the end-to-end management of events, ensuring that they align with organizational goals, resonate with target audiences, and are executed seamlessly. Additionally, the manager is responsible for spearheading special projects that drive the organization's mission forward.
Description
Required Qualifications - Education and Yrs Exp	Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	3-5 years of professional experience coordinating and managing complex events and event calendars. Experience in office administration or program management. Outstanding organizational skills with adaptability to shifts in priorities. Strong interpersonal skills and ability to connect with diverse stakeholders. Proficiency in technology/communication tools (Microsoft Office, Adobe Acrobat, Slack, and Zoom). Demonstrated project management and proactive problem-solving skills. Commitment to fostering a diverse, inclusive learning community and professional growth. Ability to work occasional evening and weekend hours.
Preferred Qualifications	Preferred Qualifications Prior experience working in higher education. Experience with higher education enterprise resource planning (ERP) systems like Slate, Banner, PeopleSoft, Oracle, Salesforce, OnBase, etc.
Department Contact for Recruitment Inquiries	Lorin Parker
Department Contact Phone Number	603-646-2904
Department Contact for Cover Letter and Title	Lorin Parker, Executive Director of Talent Management
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
Additional Instructions
Quick Link

Key Accountabilities

Description	1. Events Management: Plans and oversees logistics for in-person and virtual recruitment and yield events. Negotiates venue contracts and liaises with venue contacts on room layouts, catering, A/V requests, and other logistics. Maintains and manages master recruitment and yield events calendars. Works closely with admissions officers, alumni, and students to confirm and communicate event scheduling details. Responds to phone, email and online inquiries related to events.
Percentage Of Time	70%

Description

1. Events Management:

Plans and oversees logistics for in-person and virtual recruitment and yield events.
Negotiates venue contracts and liaises with venue contacts on room layouts, catering, A/V requests, and other logistics.
Maintains and manages master recruitment and yield events calendars.
Works closely with admissions officers, alumni, and students to confirm and communicate event scheduling details.
Responds to phone, email and online inquiries related to events.

Percentage Of Time

70%

Description	2. Special Projects: Manages and completes special projects that drive the organization's mission forward.
Percentage Of Time	15%

Description	3. Teamwork and Collaboration: Collaborates with Admissions & Financial Aid colleagues and other Tuck/Dartmouth offices to arrange community events and related logistics. Assists in staffing Admissions reception area and greeting office visitors.
Percentage Of Time	15%

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.

Job Summary

Company

Dartmouth College

Start Date

As soon as possible

Employment Term and Type

Regular, Part Time

Required Education

Bachelor's Degree

Required Experience

3 to 5 years