Administrative Assistant III - Job at Dartmouth College in Hanover, NH

Administrative Assistant III

Hanover, NH

Posted 20 days ago

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Job Description

Position Information

Posting date	03/05/2024
Closing date
Open Until Filled	Yes
Position Number	1128040
Position Title	Administrative Assistant III
Department this Position Reports to	Tuck Academic Operations
Hiring Range Minimum	$20.00
Hiring Range Maximum	$25.00
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH Tuck School, 100 Tuck Hall
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	N/A
Is this a grant funded position?	No
Position Purpose	As a member of the Academic Operations support team, coordinates and performs a wide variety of administrative tasks to increase efficiency, expedite/coordinate/support the work of others, and ensure smooth administrative operations.
Description
Required Qualifications - Education and Yrs Exp	Associates plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	At least two years of office experience and in-depth knowledge of office procedures, with some degree of autonomy. Proficiency with computer applications, particularly Microsoft Office products, and the ability to learn new programs and applications with training and/or on-line tutorials. Strong interpersonal skills and the ability to communicate effectively with a wide range of constituents. High accuracy and attention to detail; strong communication and organizational skills. Ability to adapt to changing priorities in a fast-paced environment. Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals. Able to anticipate, deliver on, and exceed the expectations of students and staff and faculty colleagues. Able to collaborate with others to achieve results. Able to seek out and create learning opportunities, including through those revealed by setbacks and failures as well as successes.
Preferred Qualifications
Department Contact for Recruitment Inquiries	Lorin Parker
Department Contact Phone Number	603.646.2904
Department Contact for Cover Letter and Title	Lorin Parker, Executive Director of Talent Management
Department Contact's Phone Number	603.646.2904
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
Additional Instructions
Quick Link

Key Accountabilities

Description	1. Administrative Support Coordinates a variety of academic and administrative support functions; handles invoice reconciliation (copyrights, faculty accounts/subscriptions, etc.) and travel reimbursements; and tracks course related costs (guest speakers, printing, copyright materials, etc.); Facilitates administrative processes for teaching assistant and research assistant hiring; assists in onboarding activities for new academic appointments; Assists academic coordinators as necessary with behind-the-scenes classroom logistics (including, but not limited to: review of course details in LMS, AV tech checks in the classroom, and handout compilation and delivery); Completes any other tasks and assignments associated with assisting in academic operations.
Percentage Of Time	60%

Description

1. Administrative Support

Coordinates a variety of academic and administrative support functions; handles invoice reconciliation (copyrights, faculty accounts/subscriptions, etc.) and travel reimbursements; and tracks course related costs (guest speakers, printing, copyright materials, etc.);
Facilitates administrative processes for teaching assistant and research assistant hiring; assists in onboarding activities for new academic appointments;
Assists academic coordinators as necessary with behind-the-scenes classroom logistics (including, but not limited to: review of course details in LMS, AV tech checks in the classroom, and handout compilation and delivery);
Completes any other tasks and assignments associated with assisting in academic operations.

Percentage Of Time

60%

Description	2. Communications Serves as a point of contact representing academic operations for internal and external constituencies; prepares and distributes department documentation related to procedures.
Percentage Of Time	5%

Description	3. Information Management Establishes and maintains department files and databases (e.g. Tuck cases database and website; policy, process and training documentation; and other department information) to ensure accuracy and accessibility of information.
Percentage Of Time	25%

Description	4. Schedule Coordination Coordinates recurring department activities; coordinates schedules and itineraries; supports Scribe Program Manager with scheduling and onboarding; and assists academic operations staff as needed.
Percentage Of Time	10%

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.

Job Summary

Company

Dartmouth College

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Experience

2 to 3 years