Director of Administrative Operations - Job at Dartmouth College in Hanover, NH

Director of Administrative Operations

Hanover, NH

Posted 26 days ago

Email Job

Job Description

Position Information

Posting date	03/29/2024
Closing date
Open Until Filled	Yes
Position Number	1128826
Position Title	Director of Administrative Operations
Department this Position Reports to	Student Affairs
Hiring Range Minimum	$70,700
Hiring Range Maximum	$88,300
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	The Director of Administrative Operations is a key position within the Dean of the College Office, providing vital administrative leadership that is essential for the smooth operation of the entire Student Affairs Division. Responsibilities include leading initiatives, improving processes, supporting staff development, and enhancing internal communications. With a focus on project management and coordinating activities across the division, the Director ensures seamless day-to-day office operations.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 6 or more years' experience or combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	3 of those years' in higher education or private secondary education. Strong leadership, planning, organization, supervisory, and problem-solving skills. Experience assessing priorities and managing complex initiatives and activities. Experience seeking out and implementing best practices for change management. Proficient with Microsoft Office products. Demonstrated writing and proofreading skills. Ability to manage multiple tasks and projects at one time. Strong interpersonal skills and the ability to communicate with a wide range of on-and off-campus constituencies. Proven ability to maintain confidentiality and handle highly sensitive information. Commitment to diversity and to serving the needs of a diverse community.
Preferred Qualifications	Preferred Qualifications 6+ years in higher education or private secondary education. Master's degree in applicable field.
Department Contact for Recruitment Inquiries	Kyle Hastbacka
Department Contact Phone Number	kyle.m.hastbacka@dartmouth.edu
Department Contact for Cover Letter and Title	Marco Valenzuela, Associate Dean of Student Affairs
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Preferred, but not required
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
Additional Instructions	We will begin reviewing applications on April 15th and strongly recommend submitting an application on and before April 15th for full consideration.
Quick Link

Key Accountabilities

Description	Administration and Operations- Leads collaborations with the Dean and Associate Dean to develop and implement strategic initiatives that support the division's mission and objectives. Collaborates closely with the Director of Fiscal Management and Human Resources to identify opportunities for process enhancement and operational efficiency, disseminating best practices across the division. Oversees the daily operations of the office, including facilities management and procurement. Collaborates with the Human Resources Liaison to assess and develop services, initiatives, and programs in supporting staff professional growth within the division. Serves as a representative for the division in various Dartmouth task forces, committees, and working groups as assigned. In conjunction with the Financial and Administrative Coordinator and Director of Communications, develops and ensures timely dissemination of relevant information to divisional staff. Works with the Divisional Management Team to develop and execute follow-up actions stemming from key decisions, providing progress updates to the Dean.
Percentage Of Time	70

Description

Administration and Operations-

Leads collaborations with the Dean and Associate Dean to develop and implement strategic initiatives that support the division's mission and objectives.
Collaborates closely with the Director of Fiscal Management and Human Resources to identify opportunities for process enhancement and operational efficiency, disseminating best practices across the division.
Oversees the daily operations of the office, including facilities management and procurement.
Collaborates with the Human Resources Liaison to assess and develop services, initiatives, and programs in supporting staff professional growth within the division.
Serves as a representative for the division in various Dartmouth task forces, committees, and working groups as assigned.
In conjunction with the Financial and Administrative Coordinator and Director of Communications, develops and ensures timely dissemination of relevant information to divisional staff.
Works with the Divisional Management Team to develop and execute follow-up actions stemming from key decisions, providing progress updates to the Dean.

Percentage Of Time

Description	Office Support- Manages frontline office staff in welcoming visitors, answering questions, and scheduling for the Dean and Associate Dean. Leads the coordination and execution of divisional and Dean's Office events. Supervises the Administrative Assistant to ensure the office environment is appropriately maintained.
Percentage Of Time	30

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.

Job Summary

Company

Dartmouth College

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Bachelor's Degree

Required Experience

6+ years