Coordinator, Student Life - Job at Dartmouth College in Hanover, NH

Coordinator, Student Life

Hanover, NH

Posted 14 days ago

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Job Description

Position Information

Posting date	04/17/2024
Closing date
Open Until Filled	Yes
Position Number	1128301
Position Title	Coordinator, Student Life
Department this Position Reports to	Student Life
Hiring Range Minimum	$23.40/hr.
Hiring Range Maximum	$29.25/hr.
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	To operationally support the Geisel School of Medicine's Office of Student Life by coordinating a variety activities and programming that support student experience, including student research and academic advising services. To enable the optimal use of systems tracking student academic progress and remediation and short-term absences, leveraging technology to support the student experience and ensure compliance with relevant policies and procedures. To implement operations and communications that improve the efficiency, effectiveness, and service of the Office of Student Life.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 3-5 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Bachelor's degree plus 3-5 years experience or the equivalent combination in education and experience. Ability to operate with a high degree of autonomy, proactively identifying improvement opportunities and resolving problems. Demonstrated proficiency in administering and customizing software programs to meet unique needs, or demonstrated ability to master new software quickly. Excellent verbal and written communication and interpersonal skills. Ability to manage logistical and administrative details of multiple tasks or projects. Ability to work effectively, independently, and as a member of a team. Proficiency in database management, spreadsheets, and other computer software. Proficient with computer applications, including website updates and database entry and management. Ability to maintain and foster confidentiality. Demonstrated ability to effectively collaborate and interact with all levels of employees, management, and leadership. Attention to detail and accuracy. Commitment to diversity and to serving the needs of a diverse community.
Preferred Qualifications	Familiarity with Dartmouth accounting systems and procedures. In-depth knowledge of office procedures, including financial transactions. Knowledge of Maxient or similar software. Knowledge of Canvas or similar software. Knowledge of SharePoint or similar software.
Department Contact for Recruitment Inquiries	Andrea Wright
Department Contact Phone Number	Andrea.L.Wright@dartmouth.edu
Department Contact for Cover Letter and Title	Taryn Weinstein, Director of Student Life
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
Additional Instructions
Quick Link

Key Accountabilities

Description	Software Administration & Reporting Administers the Maxient software platform to support student case management for academic progress and remediation as well as short term absences from the curriculum, including reviewing absence requests/notifications, reporting, and tracking needs by overseeing system configurations, user roles, and access permissions. Administers the Student Document Repository (SDR) using SharePoint to track student record completion. Communicates with relevant offices (student research, clinical education) and generates letters of attestation regarding student compliance with SDR requirements. Collaborates with relevant stakeholders to customize workflows, forms, and templates within the software systems. Supports development and implementation of training sessions for staff, faculty, and students on usage, policies, and procedures of the software systems. Serves as a resource for colleagues and stakeholders, offering guidance and assistance in navigating the software systems effectively. Generates comprehensive reports and data analytics using the software systems to inform institutional decision-making, assess trends, and measure impact.
Percentage Of Time	30%

Description

Software Administration & Reporting

Administers the Maxient software platform to support student case management for academic progress and remediation as well as short term absences from the curriculum, including reviewing absence requests/notifications, reporting, and tracking needs by overseeing system configurations, user roles, and access permissions.
Administers the Student Document Repository (SDR) using SharePoint to track student record completion. Communicates with relevant offices (student research, clinical education) and generates letters of attestation regarding student compliance with SDR requirements.
Collaborates with relevant stakeholders to customize workflows, forms, and templates within the software systems.
Supports development and implementation of training sessions for staff, faculty, and students on usage, policies, and procedures of the software systems.
Serves as a resource for colleagues and stakeholders, offering guidance and assistance in navigating the software systems effectively.
Generates comprehensive reports and data analytics using the software systems to inform institutional decision-making, assess trends, and measure impact.

Percentage Of Time

30%

Description	Academic Advising & Student Research Programming Coordinates all tutoring programs, recruiting, onboarding, and managing tutor payments. Coordinates, schedules, and participates in academic advising student panels, workshops, and information sessions. Tracks, coordinates, and schedules all academic advancement committee meetings. Ensures clear documentation and follows-up with students to ensure they meet requirements. Effectively responds to questions from students about academic advising processes and research opportunities and activities. Tracks and processes student requests for research conference travel funding. Tracks and maintains records of student research publications.
Percentage Of Time	40%

Description

Academic Advising & Student Research Programming

Coordinates all tutoring programs, recruiting, onboarding, and managing tutor payments.
Coordinates, schedules, and participates in academic advising student panels, workshops, and information sessions.
Tracks, coordinates, and schedules all academic advancement committee meetings. Ensures clear documentation and follows-up with students to ensure they meet requirements.
Effectively responds to questions from students about academic advising processes and research opportunities and activities.
Tracks and processes student requests for research conference travel funding.
Tracks and maintains records of student research publications.

Percentage Of Time

40%

Description	Operations and Communication Serves as first point of contact for questions from students, staff, faculty, effectively redirecting individuals to the appropriate person who can best address their needs as appropriate. Ensures timely communication with students, responding to the student life, academic advising, and student research email accounts Monitors, maintains, and update internal and external websites, newsletters, physical messaging boards, and calendars to ensure up to date information on services and events. Supports coordination and execution of student life programming and events, including orientation and student research events, occasionally staffing events outside normal business hours. Coordinates and schedules a variety of activities to support office functions and meetings, including reserving rooms and ordering food and supplies. Trains students on policies and procedures for expense reimbursement, processes invoices and reimbursement as needed, coordinates institutional purchases, and approves student expenses.
Percentage Of Time	30%

Description

Operations and Communication

Serves as first point of contact for questions from students, staff, faculty, effectively redirecting individuals to the appropriate person who can best address their needs as appropriate.
Ensures timely communication with students, responding to the student life, academic advising, and student research email accounts
Monitors, maintains, and update internal and external websites, newsletters, physical messaging boards, and calendars to ensure up to date information on services and events.
Supports coordination and execution of student life programming and events, including orientation and student research events, occasionally staffing events outside normal business hours.
Coordinates and schedules a variety of activities to support office functions and meetings, including reserving rooms and ordering food and supplies.
Trains students on policies and procedures for expense reimbursement, processes invoices and reimbursement as needed, coordinates institutional purchases, and approves student expenses.

Percentage Of Time

30%

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.

Job Summary

Company

Dartmouth College

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Bachelor's Degree

Required Experience

3 to 5 years