Administrative Assistant III - Job at Dartmouth College in Hanover, NH

Administrative Assistant III

Hanover, NH

Posted 13 days ago

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Job Description

Position Information

Posting date	04/12/2024
Closing date
Open Until Filled	Yes
Position Number	1128833
Position Title	Administrative Assistant III
Department this Position Reports to	DOSA/Greek Life
Hiring Range Minimum	$25.00
Hiring Range Maximum	$25.00
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	The Administrative Assistant supporting the Dean of the College and Office of Greek Life plays a pivotal role in ensuring the seamless execution of daily administrative tasks while cultivating a collaborative and inclusive atmosphere.
Description
Required Qualifications - Education and Yrs Exp	Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	At least two years of office experience and in-depth knowledge of office procedures, with some degree of autonomy. Proficiency with computer applications, particularly Microsoft Office products, and the ability to learn new programs and applications with training and/or on-line tutorials. Strong interpersonal skills and the ability to communicate effectively with a wide range of constituents. High accuracy and attention to detail; strong communication and organizational skills. Ability to adapt to changing priorities in a fast-paced environment. Able to anticipate, deliver on, and exceed the expectations of students and staff and faculty colleagues. Able to collaborate with others to achieve results. Commitment to diversity and to serving the needs of a diverse population.
Preferred Qualifications	Experience in Greek Life, Student Affairs, or higher education.
Department Contact for Recruitment Inquiries	Kyle Hastbacka
Department Contact Phone Number	kyle.m.hastbacka@dartmouth.edu
Department Contact for Cover Letter and Title	Marco Valenzuela, Associate Dean for Student Affairs
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Preferred, but not required
Special Instructions to Applicants	Please submit your application materials by April 29, 2024, to be fully considered for the position. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
Additional Instructions
Quick Link

Key Accountabilities

Description	Administrative Assistance Efficiently manages the calendars of the Dean and Associate Dean, coordinating appointments, meetings, travel, and events. Acts as the primary point of contact for the Dean's office, handling phone calls and welcoming guests to the suite. Provides administrative assistance to the Office of Greek Life, ensuring smooth operations and streamlined workflows, including scheduling support for the Director, maintaining databases, managing the general email account, and overseeing general office functions. Procures office supplies, submits work orders, and handles other administrative tasks as needed.
Percentage Of Time	50

Description

Administrative Assistance

Efficiently manages the calendars of the Dean and Associate Dean, coordinating appointments, meetings, travel, and events.
Acts as the primary point of contact for the Dean's office, handling phone calls and welcoming guests to the suite.
Provides administrative assistance to the Office of Greek Life, ensuring smooth operations and streamlined workflows, including scheduling support for the Director, maintaining databases, managing the general email account, and overseeing general office functions.
Procures office supplies, submits work orders, and handles other administrative tasks as needed.

Percentage Of Time

Description	Communication Serves as a reliable source of information for departmental policies, events, and initiatives, acting as a liaison between various offices. Takes minutes during meetings and prepares them for distribution. Organizes, tracks, and ensures successful follow-up on issues and projects. Contributes to division-wide communications such as newsletters, and website maintenance.
Percentage Of Time	25

Description	Event and Project Management * Coordinates and oversees all logistical aspects of meetings and special events, including conferences, dinners, luncheons, and retreats.
Percentage Of Time	25

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.

Job Summary

Company

Dartmouth College

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Experience

2+ years